Executive and Tax Administrative Assistant

Company: Jobot
Location: Malibu
Posted on: September 17, 2023

Job Description:

This Jobot Job is hosted by: Kendall ClarkAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $50,000 - $70,000 per yearA bit about us:We are constantly growing and changing, and we need fun, passionate, imaginative team members to grow and change with us.Why join us?Our client is looking for independent thinkers with their own entrepreneurial spirit. We're not asking you to fit the mold, we're hoping that you break it.Job DetailsThe Executive and Tax Administrative Assistant will provide essential support to the CFO and Tax department. Responsibilities will include assistance with tax notices, preparing various tax forms, maintaining organizational charts, managing tax files, and assisting with special projects.Executive Administrative Support

• Prepare and review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary
• Facilitate communication among internal and external companies
• Work closely with the CFO on special projects
• Maintain appropriate confidentiality and professionalism with interactions with employees, management, and others at all times
• Assist as needed with other related clerical duties such as photocopying, faxing and scanning of all accounting back up in an organized, consistent manner
• Special projects as assignedTax Administrative Support
  • Maintain and coordinate departmental project/tax filing calendar with Tax Manager
  • Assist with tax notices by checking their status, following up with federal and state authorities and providing updates to the tax department
  • Prepare various tax forms, including extensions, withholding and PTE vouchers, ensuring accuracy and compliance with tax regulations
  • Create and update organizational charts, reflecting changes in the company's structure and ownership relationships
  • Organize invoices, notices, and other tax and accounting files for easy retrieval and reference
  • Assist with the filing of FBARs (Foreign Bank Account Reports) to ensure compliance with international tax reporting requirements
  • Support property tax and city/local tax filings, as needed for different entities within the organization
  • Assist with use/business tax filings, ensuring accurate reporting and timely submission
  • Update checklists and master tracking lists, to improve operational efficiency and accuracy
  • Mail and/or scan files, ensuring proper documentation and secure transmission of sensitive information
  • Maintain tax files including scanning, organization, and storage
  • Prepare and track Certified mail for tax filings
  • Special projects as assignedSKILLS AND QUALIFICATIONS
    • Bachelor's degree preferred but relevant experience may be substituted for education
    • Prior experience in a similar role in a tax or accounting environment
    • Strong attention to detail and exceptional organizational skills
    • Familiarity with tax regulations and processes
    • Proficiency in Microsoft Excel and Word
    • Experience with CCH Axcess is preferred but not required
    • Strong communication skills, both written and verbal
    • Ability to work effectively in a team environment
    • Self-motivated and able to work independently with minimal supervision
    • Ability to handle multiple tasks simultaneously and meet deadlines
    • Strong problem-solving skills and a proactive attitude
    • Strong interpersonal and communication skills (both written and verbal)
    • Strong research, including written documentation skills
    • Ability to interact effectively with all levels of employees and management
    • Manage workload while keeping supervisors updated on work being performed
    • Ability to work with confidential and sensitive informationInterested in hearing more? Easy Apply now by clicking the "Apply" button.

Keywords: Jobot, Malibu , Executive and Tax Administrative Assistant, Accounting, Auditing , Malibu, California