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Administrative Assistant

Company: HRL
Location: Malibu
Posted on: August 31, 2020

Job Description:

Located in Malibu, California, HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art.ESSENTIAL JOB FUNCTIONS:Provide administrative support for program manager, technical leads and technical staff members and support staff, in a fast-paced, dynamic environment. Duties involve coordinating program activities, including:o Arrange appointments/meetings (e.g. with customers, interviews, administrative reviews)o Maintain shared scheduleso Organize information, create and track action items, follow up with internal staffo Prepare financial, deliverable and new business reportso Make travel arrangements and generate expense reportso Order and track supplies, materials, and equipmento Coordinate internal resources such as office space, supplieso Organize, coordinate and support program meetings, staff morale events, office communications, notices,memos and announcementsEXPERIENCE DESIRED:3+ years administrative/secretarial experience.Demonstrated ability to coordinate multiple assignments, establish priorities and complete tasks in a timely manner.Proficient with PC Office Suite (Word, Excel and PowerPoint) and familiarity or willingness to learn SharePoint and Microsoft Project.Demonstrated ability to learn internal processes, interface with external customers and work effectively with others.Experience with property of inventory managed is desired but not required.KNOWLEDGE DESIRED:Knowledge of office protocols including ability to interface with a wide variety of people and personalities(co-workers, technical staff, customers, director) required.Working knowledge of productivity tools (Word, Excel, PowerPoint) required.Understanding of scheduling and organizational tools (Sharepoint, MS Project) desired.Must be able to work on multiple tasks.Basic computer skills required.Must have good telephone manners.Basic financial knowledge desirable.ESSENTIAL PHYSICAL/MENTAL REQUIREMENTS:Must have the ability to sit for long periods of time and climb stairs to access different parts of the site.EDUCATION DESIRED: BA or relevant experienceSPECIAL REQUIREMENTS (e.g., driver's license, special tools, or restrictions):Must be able to communicate effectively and professionally with people; must have friendly, "can do" attitude. US citizenship required. Active SSBI desired; must have ability to quickly obtain and maintain security clearances.This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. -- 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.HRL offers a very competitive compensation and benefits package. Our benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.Other details* Pay Type Salary* Malibu, CA, USA

Keywords: HRL, Malibu , Administrative Assistant, Administration, Clerical , Malibu, California

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