Senior Administrative Assistant

Location: Vista
Posted on: June 23, 2025

Job Description:

Let your career thrive with Volt Volt is immediately hiring for a Senior Administrative Assistant in Vista, California. As a Senior Administrative Assistant, you will: Manage customer experience by greeting customers and vendors and ensuring sign-in procedures. Notify site management upon arrival of inspection agencies. Write and distribute meeting agendas and minutes. Issue badges for new hires, team members, and contractors. Assist with the New Hire Experience, including photos and paperwork. Send birthday and anniversary cards to employees. Process purchase orders (POs) using SAP. Monitor leadership calendars and schedule meetings. Manage internal and external mailings. Order and maintain supplies for the site, including conference rooms. Maintain snacks and drinks for Customer and Team Member Experience. Post company updates on tracker and vision boards. Manage external social media presence with communications and HR. Organize vendors for events and coordinate meals for visitors and meetings. Set up service requests for admin teams or main office areas. Collect, analyze, and prepare data reports, charts, and budgets. This is a full-time Temp-to-Hire opportunity. The ideal candidate will have: A high school diploma or equivalent. 5-7 years of experience supporting multiple functions within an organization. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and problem-solving skills. Proficiency in Microsoft Excel, PowerPoint, and Word. Experience with SAP for purchase order processing (preferred). Ability to work both independently and within a team. Strong customer service skills and professionalism in handling confidential information. Schedule: Monday – Friday, 1st shift (8:00?am – 5:00?pm) Pay Rate: $31.25 – $33.65 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Keywords: , Malibu , Senior Administrative Assistant, Administration, Clerical , Vista, California